Building a Compliance-Ready Meeting Recording System with a Bot API

Why compliance recording is hard

Financial services, healthcare, and legal teams have recording obligations — MiFID II, HIPAA, legal privilege requirements — that mandate capturing, storing, and making retrievable call recordings with associated metadata. The challenge is doing this across a mix of phone calls, video calls, and impromptu meetings in a way that's auditable and searchable.

What you need from a recording system

1. Capture — the call must be recorded reliably, with no gaps
2. Transcript — for searchability; you cannot manually review every recording
3. Metadata — who was on the call, when it happened, how long it lasted
4. Retention — recordings stored securely for the required period (7 years for MiFID II)
5. Access log — who retrieved which recording and when

A meeting bot API handles the first three. You build the last two.

Capture with Gregnote

async function scheduleComplianceRecording(meetingUrl, dealId, participants) {
  const bot = await fetch("https://api.gregnote.com/v1/bots", {
    method: "POST",
    headers: { Authorization: `Bearer ${process.env.GREGNOTE_KEY}` },
    body: JSON.stringify({
      meeting_url: meetingUrl,
      bot_name: "Compliance Recorder",
      webhook_url: "https://compliance.yourfirm.com/hooks/call-end",
      metadata: { deal_id: dealId, participants },
    }),
  }).then(r => r.json());

await db.calls.insert({ bot_id: bot.id, deal_id: dealId, participants, scheduled_at: new Date(), status: "pending", }); } ```

Store on webhook receipt

app.post("/hooks/call-end", async (req, res) => {
  const { event, transcript, metadata } = JSON.parse(req.body);
  if (event !== "meeting.completed") return res.sendStatus(200);

await s3.putObject({ Bucket: "compliance-recordings", Key: ${metadata.deal_id}/${Date.now()}.json, Body: JSON.stringify({ transcript, metadata }), ServerSideEncryption: "aws:kms", });

await db.calls.update({ bot_id: metadata.bot_id }, { status: "recorded", duration_seconds: transcript.duration_seconds, s3_key: ${metadata.deal_id}/${Date.now()}.json, recorded_at: new Date(), });

res.sendStatus(200); }); ```

What you've built

A system that automatically captures every video call for a deal, stores the transcript and metadata in encrypted S3 with a searchable database index, and provides an audit trail of every recording. The compliance team can search by participant, date, or deal — and the recording is there.